View Purchase Order based on Filters

1. Log in to ServiceDesk Plus application using your user name and password.

2. Click on Purchase tab in the header pane. This brings up the Purchase Orders list view page. By default the status of the Purchase Order will be 'All POs'.

3. Select the corresponding filter option from the Filter Showing combo box. You can view purchase orders with different status levels using filters. They are,

    

   • All POs 

   • All Purchase Orders irrespective of the status will be listed. This is the default status on opening the purchase order list view.

   • Open POs
     
     The newly added Purchase Order will fall under this category. These POs are not submitted for approval.

   • POs Pending Approval
     
     The Purchase Orders which are submitted and waiting for approval from the purchase order approvers will be listed under this category.

   • Approved POs
     
     All the Purchase Orders which are approved but the purchase items are not yet received will be listed under this category.

   • Rejected POs
     
     All the Purchase Orders rejected by the purchase order approver gets listed under this category.

   • Ordered POs
     
     Lists all the POs for which the items have been ordered by the vendor.

   • Partially Received POs
     
     Purchase Orders, which are partly received from the vendor, will be listed under this category.

   • Received POs
     
     Lists the POs for which the items have been completely received.

   • Invoice Received POs
     
     Lists all the POs for which the invoice is received from the vendor.

   • Payment Done POs
     
     Lists all the POs for which the payment is done.

   • Closed POs
     
     The Purchase Order gets listed under this category when the purchased items are fully received from the vendor.  

   • Overdue POs
     
     Purchase orders not delivered and have exceeded the delivery date will be listed under this category.

   • POs due in next 7 days
     
     Outstanding Purchase Orders, expiring in next 7 days will be listed under this category.

   • POs due in next 30 days
     
     Outstanding Purchase Orders, expiring in next 30 days will be listed under this category.

   • Searched POs
     
     While searching for the Purchase Order under Search, the list of Searched POs will fall under this category.