Generate Codes for Existing Assets

Generate barcodes or QR codes for assets that are already added to the organization and update their asset details.

Role Required: SDAdmin or users with Edit Inventory permission

Generate Codes for Existing Assets  

1. Go to Assets > Barcode/QR Code > Generate Code.

2. Click Generate Codes for Existing Assets.

Step 1: Generate Codes and Select Assets to Update

• Select a Product Type and a Site.

• Select the code generation method: Sequential or Using Asset Data.

• Configure the selected generation method.

• Click Update Asset.

The selected assets are updated with their respective barcode/QR code values. You can print the generated codes and attach them to the asset.

Step 2: Confirm Asset Addition

The Asset Addition Status section displays the asset update status.

• If the update is successful, click Continue to Print.

• If the update fails, descriptive error messages are displayed. Resolve the errors and try again.

Step 3: Print Codes

In the Print barcodes/QR codes section,

• Select the Code Type: Barcode or QR Code.

• Select the Label Property.

• Preview the code in the canvas below. Unclear labels are highlighted in yellow and cannot be scanned properly. You can remove unclear codes from being printed.

• Click Print.

• Click Print Later to print the codes later. Unprinted codes are available under Assets > Barcode/QR Code > History.

• Click Test Print to print the first row of the barcode/QR code label.

Step 4: Download Mapping Details

After printing, asset mapping details will be generated. You can view updated asset information and details such as:

• Asset Name
• Barcode/QR Code
• Location
• User
• Contact

Download mapping details

• Select the required assets.

• Click Export Assets.

• Select the file format: HTML, XLS, XLSX, PDF, and CSV

• Click Export.

Code Generation Methods

Sequential Method

The sequential method generates consecutive barcodes/QR codes by using the Starting From value.

• Select a Product Type. The following values are auto-populated: Prefix, Suffix, Starting From, and Count.

• You can modify all values except Count.

• Add comments, if any.

• Click Update Asset.

For example, assume there are 10 computers without codes and you want to update the codes from the number 110. You can add the Starting From value as 110. The Count will be auto-specified as 10. Modify the Prefix (WM) and Suffix (ZLKR), if required.

The generated QR Code will be as follows WM110ZLKR, WM111ZLKR, and so on.

Using Asset Data

Use existing asset field values as barcode/QR code values.

• In Mapping Field, select the asset field whose value must be used as the barcode/QR code value. Supported fields are listed here.

• Add comments, if required.

• Click Update Asset.

For example, assume you have a Dell workstation with Serial Number DELL84929832. If you map the Serial Number field. The QR code will be generated as DELL84929832.

Supported Mapping Fields